Purchases & vendor bills

Tap + New Purchase

On the Purchases page. If your vendor list is empty, the page asks you to add a vendor first.

Pick the vendor, invoice number and date

Type the invoice number exactly as printed on the bill — that's what GST matching uses later. Unregistered vendor (no GSTIN)? That's fine — the page just reminds you that reverse charge can apply on a few notified services like transport (GTA) or advocate fees.

Choose how to enter the amounts

• Quick total — one amount, one GST rate. Type the bill total (including GST) and pick the rate; the tax portion is worked out for you. 30 seconds for the common case.
• Itemized products — one line per product with its own HSN, quantity, unit price and GST rate. Use this when a bill mixes items at different rates, or when you want the items linked to your catalog (next section).

Save

The live preview shows the taxable value and GST split before you save — the server does the final CGST/SGST vs IGST math from the states involved, so you never have to. If a bill was delivered to another state, set its place of supply on the entry and the split follows it.

Snap or upload the bill

The upload card sits right at the top of the New Purchase form. Photos and PDFs both work, up to 10MB. On the list you'll see a 📎 on every bill that has a copy attached, and View bill opens it from the purchase any time.

Forgot to attach it while saving? Open the purchase later and tap Upload bill on the detail page — you can also Replace bill there if you attached the wrong photo.

Tap ✨ Auto-fill from bill

The button carries a FREE chip — it costs nothing. AI reads the photo and fills the vendor (matched by GSTIN or exact name), invoice number, date, total, GST rate, and even which of your GST registrations the bill is for. If the vendor on the bill isn't in your list yet, it tells you so you can add them first.

Review, then save

The form tells you exactly how many fields were filled. Always glance over them against the bill — a crumpled or badly-lit photo can be misread, and the AI leaves a field blank rather than guess.

Open any bill for the full detail

You get the money summary (subtotal, CGST/SGST/IGST, total), the attached bill copy, and the stock status of catalog-linked items.

Record what you've paid

Tap Edit / Add lines and set Amount paid so far. This drives the Unpaid balance on the list — and keeps you safe from the 180-day ITC reversal above.

Fix, cancel, or return

Edit lets you correct lines any time. Cancel purchase keeps the record for audit instead of deleting it. Sent goods back to the supplier? ↩ Return to vendor creates a debit note that reverses the GST credit and removes the returned items from stock — the original bill stays untouched.

A return subtracts everywhere it should: the Total / GST / Unpaid numbers on top of the list go down by the returned amount (the return row shows a purple − amount), and on the debit note itself the payment tracker reads Refund due from vendor — it's money coming back to you, adjusted in the vendor's next bill or refunded.