Purchases & vendor bills

Tap + New Purchase

On the Purchases page. If your vendor list is empty, the form shows No vendors yet with an Add your first vendor link — the save button stays off until you have one.

Pick the vendor, invoice number and date

The vendor list shows each supplier's GSTIN, or “(unregistered)”. Type the Vendor's Invoice # exactly as printed on the bill — that's what GST matching uses later — and the Invoice Date (it decides which month the bill belongs to). Unregistered vendor (no GSTIN)? That's fine — the page just reminds you that reverse charge can apply on a few notified supplies like transport (GTA) or advocate fees.

Choose how to enter the amounts

• Quick total — one amount, one GST rate. Type the Total Amount (₹) including GST and pick the rate; the tax portion is taken out of it for you, and an optional Description names the bill (“GTA freight”, “raw material”). 30 seconds for the common case.
• Itemized products — one line per product with its own HSN/SAC, quantity, unit price, unit and GST rate, plus a Prices include GST tick for the whole bill (untick it when the supplier's prices are before tax). Use this when a bill mixes items at different rates, or when you want the items linked to your catalog (next section).

Pick the supply type, then Save Purchase

Supply Type is Regular (FCM) for almost every bill; pick Reverse Charge (RCM) when you pay the GST to the government yourself (GTA freight, advocate fees and the like). The live preview shows the taxable value and GST split before you press Save Purchase — the server does the final CGST/SGST vs IGST math from the states involved, so you never have to. The math needs your own business state too: if it was never set, Save says “Set your business state in Invoice Settings before recording purchases” — set it once there and save the bill again.

Snap or upload the bill

The Have the bill? Add a photo / PDF card sits right at the top of the New Purchase form — tap Upload bill. Photos and PDFs both work, up to 10MB. On the list you'll see 📎 Bill attached on every bill that has a copy, and View bill opens it from the purchase any time.

Forgot to attach it while saving? Open the purchase later and tap Upload bill on the detail page — you can also Replace bill there if you attached the wrong photo.

Tap ✨ Auto-fill from bill

The button carries a FREE chip — it costs nothing. AI reads the photo and fills the vendor (matched by GSTIN or exact name), invoice number, date, total, GST rate, and even which of your GST registrations the bill is for. If the vendor on the bill isn't in your list yet, it tells you so you can add them first.

Review, then save

The form tells you exactly how many fields were filled (“AI filled 5 fields — please verify everything before saving”). Always glance over them against the bill — a crumpled or badly-lit photo can be misread, and the AI leaves a field blank rather than guess.

Open any bill for the full detail

You get the money summary (subtotal, CGST/SGST/IGST, total), the attached bill copy, and the stock status of catalog-linked items (✓ Added to stock or Not added to stock yet).

Record what you've paid

Tap Edit / Add lines and set Amount paid so far (₹), then Save changes. This drives the Unpaid balance on the list — and keeps you safe from the 180-day ITC reversal above.

Fix, cancel, or return

Edit / Add lines lets you correct lines any time, and holds the finer choices the new-bill form leaves out: the full Supply Type list (Regular, Reverse Charge, Import, SEZ with or without payment, Composition — no ITC), Place of Supply (if different) for a bill delivered to another state (the tax split follows it), and internal Notes. Cancel purchase (inside Edit) keeps the record for audit instead of deleting it. Sent goods back to the supplier? ↩ Return to vendor asks how many of each line went back and an optional reason, and Create debit note reverses the GST credit and removes the returned items from stock — the original bill stays untouched.

A return subtracts everywhere it should: the Total / GST / Unpaid numbers on top of the list go down by the returned amount (the return row shows a purple − amount), and on the debit note itself the payment tracker reads Refund due from vendor — it's money coming back to you, adjusted in the vendor's next bill or refunded.