Managing orders

Dashboard → Orders

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1. 1Everything soldEverything you have sold in the period, cancellations excluded.
2. 2Work on theseOrders waiting on you — tap to open just those.
3. 3One-tap viewsSaved views: paid-and-ready, unpaid UPI, COD to collect.

The order journey

Every order moves through simple stages, and each stage you set sends the customer an automatic WhatsApp update — you never need to type "your order is shipped" yourself.

1. Pending — the order just arrived. Check payment, then confirm.
2. Confirmed — you accepted it. If auto-invoicing is on in your GST settings, the invoice is created automatically (at order time, or here if it wasn't already).
3. Packed — the box is ready.
4. Shipped → Out for Delivery → Delivered — the courier leg. Pickup orders use a shorter path: Ready for Pickup → Delivered, and the "ready" message includes your store address and hours.
5. Cancelled — stock goes back to inventory, any influencer commission is reversed, and the invoice is voided (kept in records for GST). See cancelling.
6. Returned / RTO — set by the return flow, not the dropdown. See returns.

Finding orders fast — filters, saved views, CSV

Above the order list you have one-tap saved views, each with a small icon — To ship (paid, not yet packed), Unpaid UPI, COD to collect, Part-paid, Manual, Delivered · 7d, (on route-delivery stores) Sooner, and — when you add delivery charges after the order — Delivery charge to add (details). Tap once to apply, tap again to clear.

The Filters button opens more: payment status, payment method, delivery/pickup, source, a date range and an amount range. Every active filter shows as a small chip you can remove with one tap, and the address bar updates — so you can bookmark or share a filtered view with staff.

🔨 Auction win — if you run auctions, the winner's order is created for you the moment the auction closes, at the winning bid amount, and wears an amber 🔨 Auction win badge on the row (there's an Auction win choice under the source filter too). The winner gets a secure payment link on the site and on WhatsApp — you'll be reminded if it stays unpaid, and you can offer the lot to the next bidder from the Auctions page.

Route-delivery stores (Zone Delivery Days) get more: each order row shows a zone tag and, for off-schedule orders, an amber Sooner tag with the extra the customer paid. The Filters panel adds Delivery zone and Delivery day type (Sooner vs Regular), and a one-tap Sooner saved view sits with the others. Every row also shows the exact order time next to the “2h ago” age — e.g. 2h ago · 2:34 pm.

No delivery day — a delivery order in one of your zones that has no chosen day wears this amber tag (it can happen when a customer's checkout page was open from before you set up delivery days). Such an order sits on no route-day list, so it's easy to forget — open it and tap Set delivery day in the Customer details card. You'll see the customer's real zone days as one-tap chips (or pick any date), add an optional time window, and the change is noted on the order timeline. Setting a day yourself never charges the customer anything.

Possible duplicate — the same customer ordered the same items (or the same amount) within 15 minutes. Sometimes it's a double-tap; sometimes the customer paid twice — their first UPI payment looked stuck, so they paid again, and both went through. The second order also carries a note on its timeline when this looks likely. Always confirm with the customer before packing both, and refund one payment if they were charged twice. The store now also protects against this on its own: if a payment looks stuck at checkout, the customer's page checks with the bank and shows the order confirmation instead of letting them pay again.

To change an order's status from the list, tap its status pill — it's a dropdown. Select a few orders with the checkboxes and the blue bar also offers ⬇ CSV — a spreadsheet of exactly those orders for your accountant or courier.

The Payment attempts chip opens your hottest recovery list — customers who reached the payment page but never completed paying. See the abandoned carts guide.

Ask in your own words: type a request into the search box — “unpaid upi orders yesterday”, “COD above 2000 this month”, even Hinglish like “kal ke pending orders” — and tap ✨ Ask. AI turns it into the right filters instantly (it only picks filters — the numbers always come from your real orders). It's free.

The daily brief — the small card at the top opens with today's takings (“Today: ₹8,400 booked from 12 orders, +18% vs yesterday”) and then your morning to-do: screenshots to verify, paid orders ready to ship, anything waiting 2+ days, and customers who tried to pay. Every line is a tap to the matching list. Tap ✕ to hide it for the day.

Date shortcuts — Today · Yesterday · 7 days · This month, or pick any single date. ▦ Compact (desktop) fits twice the orders on screen.

NEW tag — a customer order you haven't opened yet wears a small violet NEW tag (and a light violet row). Open the order once and the tag clears on its own. Orders you created yourself (manual or cloned) never show it.

Make the page yours — tap 👁 Show/hide (next to the Compact button, just above the list) and untick any block — Daily brief, Stats, Chart, Quick views & filters — to remove it from the page completely; the same menu brings it back anytime. The count just left of that button always tells you how many orders match your current filters. The chart has ⿻ Both (the default — both lines together), ₹ Revenue and # Orders modes, and it follows your date filter — pick Today or any single date and it turns into an hour-by-hour line. Hovering an order's items shows the full dish/product list when it doesn't all fit on the row.

Restaurant orders — on restaurant sites the list speaks restaurant: a dine-in order shows its table right on the row (with Counter pay instead of COD wording), and counter-collection orders show Takeaway.

Sales Analytics — the Analytics button at the top (your sidebar calls the same screen Sales Reports) opens the full picture for any period you pick (Today · Yesterday · 7/30/90 days · This month · Last month · any custom range): revenue and orders with a comparison to the period before, plain-word Insights (your peak hours, biggest day, month-end projection, warnings when cancellations or returns cross healthy marks), the trend line (hour-by-hour for a single day), a day-by-hour heatmap of when customers buy, the checkout journey (reached checkout → tried to pay → ordered, with one tap to recover abandoned carts), cash-on-delivery vs prepaid money with per-method rupee splits, discounts & rewards (coupon codes with what they cost and brought in, loyalty, wallets, GST), money lost to cancellations/returns/RTO with healthy-store benchmarks, customers (new vs returning buyers, your top spenders, how often people reorder), speed (average time to accept and deliver, % delivered within 48h), order-size price bands, best sellers with quantity and profit, top variants, and top delivery states + pincodes. On restaurant sites it splits dine-in / takeaway / delivery and says “Top dishes”. Every number is from your real orders, cancelled orders excluded from revenue.

Processing a new order

A typical order takes four small actions from you — everything else (customer messages, invoice, tracking page) happens on its own.

Orders → Pending

Verifying payment

How you confirm the money depends on how the customer chose to pay — some methods verify themselves, others wait for you.

• Payment gateway (Razorpay / Cashfree / PayU / PhonePe / Easebuzz / Zoho Payments / CCAvenue) — verified automatically the moment the gateway captures the money. The order page shows a green Payment received block under the total — the amount paid online, the gateway, and the payment ID (handy when matching payouts or processing a refund in your gateway dashboard). You can't (and don't need to) mark these paid or pending by hand — their status is managed by the gateway and our automatic checks.
• UPI QR — the customer scans your QR and uploads a payment screenshot at checkout. The screenshot appears on the order: open your UPI app, match the amount and transaction, then tap ✓ Mark paid.
• COD — stays unpaid until delivery. Mark it paid once you have the cash, or share a pay-link so the customer can pay before delivery (next section).

Collect pending payment with a pay-link

A customer chose COD but you'd rather be paid before dispatch? Every unpaid COD/UPI/manual order has a Collect payment card that turns it into an online payment — no new order needed.

Orders waiting for your delivery charge

If you switched on Delivery charge after the order, some orders arrive without a delivery charge — the customer was told at checkout that you will add it. In the list they wear an amber Add delivery charge tag, and a one-tap Delivery charge to add view sits with the saved views. Customers who chose Pay after confirmation show a Pay later payment chip.

You can add or change the charge while the order is Pending, Confirmed or Packed — not after it ships. And it cannot ship before: booking a courier, giving it to a delivery boy, marking it shipped or delivered, Mark paid and payment links all wait for the charge (tap Free delivery when there is none). Full walk-through with a worked example: Delivery charge after the order.

Customer paid in parts? Record each payment

Customers often pay a little now and the rest later — ₹500 by GPay today, cash on delivery for the balance. The Collect payment card records each part so nothing gets asked for twice.

Finding part-paid orders: tap the Part-paid chip on the Orders page (or Filters → Payment → Part-paid, balance due) to see every order with money still to collect. Each row shows ₹received · ₹left under the total, and the sales report carries Received and Balance Due columns plus a "Balance still to collect" total — your receivables sheet.

Payments received — your daily cash book

Orders → Received opens Payments received — a day-wise ledger of money that actually came in — a different view from your order list: an order booked Monday but paid Thursday shows here on Thursday. Use it at day-end to match your cash drawer, UPI app and bank statement.

• Every rail in one place — cash/UPI/bank parts you record, gateway payments at checkout, payment-link collections, booking advances, and wallet recharges (that's when that money actually reached you — wallet spends on orders are deliberately not repeated here).
• Day totals with a method breakup — how much cash vs UPI vs gateway came in each day, plus a period total on top. Pick Today / Yesterday / 7 days / This month or any custom range, and download it all as ⬇ CSV.
• Honest edges — money received on an order that was later cancelled stays listed with an order cancelled tag (check your refunds); old orders marked paid before dates were tracked sit in a separate "no date recorded" box, never guessed into a day's total.
• Tap a method card to filter — tap Cash to see only cash entries while you count the drawer (tap again for all); the CSV downloads whatever you're looking at. A ⚠ big cash tag appears on any single cash receipt of ₹2,00,000 or more — income-tax law (Sec 269ST) bars taking that much in cash from one person in a day, so switch large amounts to bank/UPI.

Orders → COD to collect

See your profit on every order

Set a cost price on your products (Products → Edit → Cost) and every order shows what you actually made:

Products with options or packs (Single / Cartoon, 1 kg / 5 kg, ×4 packs) each carry their own cost — set it per option in Variants & packs or straight from ⚡ Quick on the Products list. An option that sells at its own price but has no cost yet shows profit as a dash (never a made-up number); a “× N” pack without its own cost automatically counts N × the product’s cost.

Fill a missing cost without leaving the order: in the Profit on this order card, any line showing a dash has a set cost link — tap it, type what you pay for that exact option, save. It writes onto the product (new orders show profit automatically) and this order’s profit updates on the spot.

• Orders list — the last column shows the profit (green) or loss (red) per order with its margin %. A dash means some item in that order doesn't have a cost price yet.
• Order page — the Profit on this order card breaks it down item by item: sold for, cost, profit — then items total − discounts − GST − item costs = gross profit.
• Sales report — the downloadable report carries Net Revenue, Items Cost, Gross Profit and Margin % columns per order, plus a profit summary.
• Stat band & trend chart — once your orders carry costs, the Orders page grows a Profit · 30d cell (with margin % and how many orders it covers) and the trend chart gains a ₹ Profit view — profit day by day, hour by hour on a single-day filter. Date-filter the page and the band shows that period's profit too. Stores without cost prices see no change.
• The site's Analytics page (Analytics in the sidebar — not the Sales Analytics screen above) — tap Customize there and turn on the Profit & margins section (gross profit, margin, product costs, coverage, your most profitable products with discounts & GST included, and a “losing money” alert), plus optional Profit cards and a profit line on the main chart. Same formula everywhere — always only orders where every product's cost is known.

Partial COD — collecting the balance

With Partial COD, the customer pays a deposit online at checkout and the rest in cash at the door — so the order shows Partial, not Paid.

• The order shows exactly how much was paid online and how much is left to collect at delivery — the same figure goes to your courier as the COD amount.
• In the orders list, these orders wear a violet chip like ₹100 paid · ₹669 due so you can see the balance at a glance. Once everything is collected it changes to Paid.
• When the deposit came through a payment gateway (Razorpay, Cashfree…), the order page says Verified online payment with the gateway's payment ID — that money is confirmed automatically, no screenshot to check. A screenshot only appears when the customer paid the deposit by UPI QR — then you verify it like any UPI payment.
• Once you (or the courier) receive the balance, open the order and tap Mark COD balance collected. That completes the payment — don't use Mark paid on these orders.
• Some orders also carry an Automatic note in Customer details (e.g. the partial-COD amounts) — that text is added by the system for your records, not written by the customer. The customer's own words, when they leave any, appear separately under Customer note.

Editing an order

Customer called to add one more item or fix the address? Edit the order instead of cancelling and re-creating it — the totals and invoice update themselves. If the invoice belongs to a tax month that is already over, it is not rewritten: a credit note reverses it and a fresh invoice is issued for the edited order, the way GST requires. On the printed invoice, an order that still has money to collect can also show a Scan to pay UPI QR with the exact balance pre-filled (wallet money and part-payments you recorded are already subtracted) — set it up in Invoice Settings.

Cancelling an order

Fake order, out of stock, or customer changed their mind — cancel it and the platform cleans up after you.

• Pick Cancelled in the status dropdown. Stock returns to inventory automatically (on by default — there's a switch in Settings if you prefer manual stock counts), influencer commissions reverse, and the invoice is voided but kept for GST records — unless its tax month is already over, in which case a credit note reverses it instead (the invoice stays on record); the confirmation message names the note.
• If the customer paid part of the order from their store wallet, that wallet money goes back to them automatically on cancellation (it's recorded in the order history).
• Gateway/cash refunds are in your hands — if the customer paid online, refund from your payment gateway dashboard. We never move money out of your account.

Returns & RTO

When a customer sends items back — or the courier returns an undelivered parcel (RTO) — process it properly so your stock, refund, and GST paperwork all stay correct in one step.

Shipping & tracking

Two ways to ship — with a connected courier partner (rates, label, and live tracking handled for you) or on your own.

• Courier partner connected (Shiprocket, Shipmozo, Delhivery, NimbusPost, Shadowfax): a Ship console appears on the order — it compares every serviceable courier across all your connected partners in one list. Pick one to book, download the label, schedule pickup, and tracking updates flow in automatically. Setup: Shipping guide.
• India Post: shows live Speed Post / Registered Parcel prices in the same list, but books differently — the Department of Posts has no booking API, so you book at the counter (or on app.indiapost.gov.in) and then type the 13-character article number from the receipt into the Ship console. We record it as the tracking number, move the order to Packed and give your customer a tracking link. Status updates are yours to move — there's no India Post tracking feed. Details: Shipping guide.
• Your own delivery boys: when you have added a delivery boy, the order page shows a Delivery by your team box under the shipping address — Give to a delivery boy, then Change delivery boy or Take back, and the history of earlier tries. He marks the order picked up and delivered from his own phone, and the cash he collects is tracked for you. Full guide: Deliver with your own delivery boys.
• Shipping yourself (local courier / own delivery): once the order is packed, a Courier & tracking card appears — type the courier name, tracking number, and optional tracking link. That's what the customer sees on your site's Track Order page.

Parcel journey — see exactly where the parcel is.For courier-partner shipments, the order page shows the courier's scan-by-scan trail ("Bag added to trip — Noida hub, 5 Aug 4:06 am") just like the courier's own website — newest scan first. The orders list shows the same thing at a glance: a small 📍 line under the status pill with the parcel's last known location and how long ago it was scanned. Your customer sees the same journey on your site's Track Order page — no need to send them courier links. Updates arrive automatically every couple of hours (or instantly via the courier's webhook); the Refresh nowbutton on the order pulls the latest scans on demand. Signed-in customers also see it in My Account → Orders: each shipped order shows "📍 Your parcel is at …" right on the card plus a Track Your Packagebutton that jumps straight to that order's journey.

Restaurants: your bill prints from the green Print bill row on the order (it opens the invoice — one tap to print). The parcel prints — packing slip and address label — sit folded under More printing options, since they're for courier parcels, not table bills. Dine-in bills also print the table name big at the top.

Bulk actions & downloading reports

Busy day? Handle many orders at once instead of opening each one.

• Tick the checkboxes on multiple orders → a bar appears: change status for all of them in one go (bulk-cancelling asks first, since it restocks and reverses commissions). Orders shipped via Delhivery can also print labels in bulk.
• The Report button downloads your orders as an Excel/CSV file — this month, last 7/30 days, all time, or any custom date range. Perfect for your accountant.

Orders → To ship

Finding orders — search & filters

The list is built to get you to the right order in seconds, even with thousands of orders.

• Status tabs at the top (All / Pending / Confirmed / Packed / Shipped …) — your daily worklist is the Pending tab.
• Search by customer name, phone number, or order number.
• Delivery-day filter (Today / Tomorrow / This week / Overdue) appears when you take orders with chosen delivery days.
• Filters live in the page link — copy the URL to share the exact same filtered view with your staff, and the Back button returns you to it.

Dashboard → Orders

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1. 1Still to collectMoney owed on COD and unpaid orders.

Customer updates on WhatsApp

Customers stop calling "where is my order?" when updates reach them first — and here they do, automatically.

• Every status change sends a WhatsApp like "Your order SV-1042 from Sharma Stores has been shipped" — including a store-address message when a pickup order is ready.
• Order edits that change the amount also message the customer with the old and new total.
• Connected a WhatsApp API number? The order page gets a WhatsApp card (and a Send details / invoice button at the top that brings you to it). Send order details sends the items, the total, what is still to pay, the status and the tracking link from your business number; Send invoice (PDF) sends the invoice as a PDF file (or its link, if the PDF can't be made at that moment). You see the exact message before you tap Send, and it appears in the customer's chat in your inbox — Open chat takes you there. WhatsApp allows these free messages only within 24 hours of the customer's last message; outside that window, pick an approved layout at the bottom of the same card. A customer who replied STOP is never messaged.
• Want app-style push notifications too, or sending from your own WhatsApp Business number with your own wording? Set that up in your site's Notifications page.

Common questions

Why can't I mark a Razorpay order as paid? Gateway orders are verified by the gateway itself — hand-editing them would falsify your money records. If a gateway payment looks stuck, our 5-minute automatic check usually resolves it on its own.

Where's the invoice? On the orders list, the invoice number links straight to it; from the order page you can view or print. Setup and rules: GST & invoices.

Customer ordered on WhatsApp or in the shop? Create it yourself — see manual orders, including cloning a past order for repeat customers.

Can I edit a delivered order? No — editing stops once goods move. Use Process return / RTO for anything coming back, which issues a proper credit note.